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Office of Contract Services/Procurement Policy Board

Proposed Rules: Closed to Comments

Agency:
Comment By: 
Tuesday, September 10, 2013
Proposed Rules Content: 

 

 

Statement of Basis and Purpose

 

This rule is proposed pursuant to the authority of the Procurement Policy Board under sections 311 and 1043 of the New York City Charter.

 

The proposed amendments to the Procurement Policy Board Rules (“Rules”) seek to establish an alternative method of procuring investment management services for the assets of the New York City Retirement Systems and related funds (collectively the “Systems”). The proposed process was tested and arises from a pilot program, established under Section 3-12 of the Rules for Innovative Procurement Methods.

 

The goals of the proposed amendments to the Rules are to:

 

1)    leverage existing financial databases and the analytical resources of the Systems investment consultants to increase competition and expand the universe of managers that may be considered for retention by the Systems;

 

2)    increase the pool of top tier investment management firms to invest the System’s assets by establishing a process whereby all qualified investment managers are considered for possible contract award;

 

3)    reduce the time it takes to complete the procurement process by eliminating the need to review and evaluate large numbers of proposals regardless of performance ranking and instead allow the investment staff working on behalf of the Systems to concentrate its evaluation on the highest performers, as determined through industry wide assessments and sophisticated analytics performed by the Systems’ consultants; and

 

4)    allow the Systems to react more quickly to market opportunities, which should improve performance and reduce market impact on the Systems’ portfolios.

 

 

Subject: 

Opportunity to comment on proposed amendments relating to a proposed new process for the procurement of investment management services for New York City’s pension systems and related funds.

Location: 
Mayor’s Office of Contract Services
253 Broadway, 14th Floor
New York, NY 10007
Contact: 

Andrea Glick
Director
Mayor’s Office of Contract Services
New York, New York 10007

Download Copy of Proposed Rule (.pdf): 

Proposed Rules: Closed to Comments

Agency:
Comment By: 
Tuesday, September 10, 2013
Proposed Rules Content: 

  

Statement of Basis and Purpose

  

The City of New York invests billions of dollars annually in client and community-based services through competitive contracts. These contracts are awarded to providers to deliver a wide range of services such as mental health counseling, workforce training, foster care, after school programs, senior centers, and shelter and housing programs. The city agencies contracting for these services include the Administration for Children’s Services, Department for the Aging, Department of Correction, Office of the Criminal Justice Coordinator, Department of Health and Mental Hygiene, Department of Homeless Services, Department of Probation, Department of Housing Preservation and Development, Human Resources Administration, Department of Small Business Services, and Department of Youth and Community Development.

 

To streamline the procurement process for these client services contracts, on April 9, 2012, the Mayor issued Executive Order No. 160 (EO 160), establishing HHS Accelerator within the Office of the Mayor. HHS Accelerator was created to simplify and speed the contract process for client and community-based Services providers. Through a deliberate and collaborative multi-year planning process with providers, redundant paper-based requirements were removed, processes reengineered, and contract documents standardized. HHS Accelerator allows vendors to pre-qualify online, and upload and store documents electronically that were previously submitted by hard copy for each contract solicitation. HHS Accelerator also provides City oversight and contracting agencies a means for standardizing the procurement process, in particular service categories, and for monitoring solicitations centrally. EO 160 also established the position of HHS Accelerator Director.

 

The proposed amendments to the rules:

 

       Define functions of HHS Accelerator and authority of the HHS Accelerator Director;

 

       Establish the HHS Accelerator Rule as the default procurement method for client service contracts except as otherwise provided in the rule;

 

       Set forth the policy and criteria governing the prequalification of vendors through HHS Accelerator, including a method for a vendor to appeal denial of prequalification through HHS Accelerator;

 

       Establish a process for soliciting proposals from prequalified vendors through HHS Accelerator.

 

Subject: 

Opportunity to comment on the proposed amendments related to HHS Accelerator in the Procurement Policy Board rules.

Location: 
Mayor’s Office of Contract Services
253 Broadway, 14th Floor
New York, NY 10007
Contact: 

Jennifer Jones Austin
Chair
Procurement Policy Board
253 Broadway, 9th Floor
New York, New York 10007

Download Copy of Proposed Rule (.pdf): 

Proposed Rules: Closed to Comments

Agency:
Comment By: 
Tuesday, September 10, 2013
Proposed Rules Content: 

  

Statement of Basis and Purpose

 

Prior to recent amendments to New York State General Municipal Law § 103, contracts for public work and contracts for purchase contracts (i.e., contracts for the purchase of goods and standard services) had to be procured, as a general matter, by publicly advertised, low sealed bid. The recent changes to GML § 103 (the “Best Value Law”) give the City the option to procure purchase contracts based on best value to the City, as that phrase is defined in State Finance Law § 163. Under that section, best value is defined in terms of the optimization of quality, cost and efficiency.

 

PPB Rule 2-09 sets forth the requirements for the Recommendation for Award prepared by the agency’s contracting officer. In light of recent amendments to PPB Rules, 9 RCNY §§ 3-02 and 3-03, which give agencies the option to award goods and standard services based on best value to the City instead of lowest bidder, the proposed amendment to Rule 2-09 adds the requirement that the Recommendation for Award set forth the criteria used in determining best value if an award is made to a bidder whose bid represents the best value to the City.

 

Subject: 

Opportunity to comment on the proposed amendments related to recommendation for award in the Procurement Policy Board rules.

Location: 
Mayor’s Office of Contract Services
253 Broadway 14th Floor,
New York, NY 10007
Contact: 

Andrea Glick
Director
Mayor’s Office of Contract Services
253 Broadway, 9th Floor
New York, New York 10007

Adopted Rules: Closed to Comments

Adopted Rules Content: 



 Click here (.pdf) for the complete text of the adopted rule.



Effective Date: 
Sun, 06/17/2012

Proposed Rules: Closed to Comments

Agency:
Comment By: 
Thursday, March 29, 2012
Proposed Rules Content: 



 Click here (.pdf) for the complete text of the proposed rule.



Proposed Rules: Closed to Comments

Agency:
Comment By: 
Monday, June 4, 2012
Proposed Rules Content: 



 Click here (.pdf) for the complete text of the proposed rule.



Proposed Rules: Closed to Comments

Agency:
Comment By: 
Monday, June 4, 2012
Proposed Rules Content: 



 Click here (.pdf) for the complete text of the proposed rule.



Proposed Rules: Closed to Comments

Agency:
Comment By: 
Monday, June 4, 2012
Proposed Rules Content: 



 Click here (.pdf) for the complete text of the proposed rule.



Proposed Rules: Closed to Comments

Agency:
Comment By: 
Monday, June 4, 2012
Proposed Rules Content: 



 Click here (.pdf) for the complete text of the proposed rule.



Proposed Rules: Closed to Comments

Agency:
Comment By: 
Monday, June 4, 2012
Proposed Rules Content: 



 Click here (.pdf) for the complete text of the proposed rule.



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