Deaths and General Vital Statistics Provisions (Articles 205 and 207) - Records of Death Information

Proposed Rules: Closed to Comments

Comment By: 
Friday, November 14, 2014
Download Copy of Proposed Rule (.pdf): 



Statement of Basis and Purpose


These amendments to the New York City Health Code (the Health Code) are promulgated pursuant to sections 556, 558, and 1043 of the New York City Charter (the Charter).  Section 556 of the Charter grants the Department jurisdiction to supervise and control the registration of deaths.  Sections 558(b) and 558(c) of the Charter empower the Board of Health (the Board) to amend the Health Code and to include in the Health Code all matters to which the authority of the New York City Department of Health and Mental Hygiene (the Department) extends. Section 558(c) of the Charter also empowers the Board of Health to provide for the examination and issuance of death certificates.  Section 1043 grants the Department rule-making authority.        


The proposed amendments to sections 205.7, 207.11, and 207.13 of Articles 205 and 207 of the Health Code are intended to: (1) expand access to confidential medical reports of death for deaths that occurred prior to January 1, 2010; (2) clarify who may obtain a copy of a death certificate; and (3) and expand access to fact-of-death information for specified benefit-paying parties, licensed doctors and attorneys, upon payment of a fee. 


The proposed amendments amend Health Code section 205.07(a) to add siblings, grandparents, and grandchildren to the list of people who may access confidential medical reports of death.  Currently, section 205.07(a) allows the Department to release confidential medical reports of death for deaths occurring on or after January 1, 2010.  Because there is no reason to treat reports of deaths occurring earlier differently, the proposed amendments also delete the reference to that date and would allow the Department to release any available confidential medical report of death to an entitled person.



Health Code section 207.11 currently allows “persons or their representatives, who are agents of, or who otherwise have a legal or fiduciary obligation to such persons, as a relative, person in control of disposition, heir or beneficiary…” to inspect death records.  The current language has led to confusion about who is entitled to a decedent’s death record.  Therefore, the Department proposes to clarify the classes of people entitled to inspect a confidential medical report of death, and align that list with the proposed amendments to section 205.07.


Finally, Health Code section 207.13(e) allows the Department to issue verifications of information contained in death certificates and other vital statistics certificates to other governmental agencies upon request.  The proposed amendments will expand access to benefit-paying parties such as annuity companies and pension plans to terminate benefits upon death of a recipient, physicians who demonstrate that such information is needed to determine whether a patient he or she is treating has died, and licensed attorneys who demonstrate that the information is necessary to administer an estate.  


The resolution is as follows:


“Shall” and “must” denote mandatory requirements and may be used interchangeably in the rules of this Department, unless otherwise specified or unless the context clearly indicates otherwise.



Public Hearing

Proposed resolution to amend Articles 205 and 207 of the New York City Health Code regarding records of death information.

Public Hearing Date: 
Friday, November 14, 2014 - 10:00am

Svetlana Burdeynik at (347) 396-6078 or
New York City Department of Health and Mental Hygiene
Gotham Center, 42-09 28th Street, CN 31
Long Island City, NY 11101-4132

New York City Department of Health and Mental Hygiene, Gotham Center
42-09 28th Street 14th Floor, Room 14-43
Queens, NY 11101-4132